Electronic Invoicing
Electronic invoicing is a form of electronic billing. E-invoicing methods are used by trading partners, such as customers and their suppliers, to present and monitor transactional documents between one another and ensure the terms of their trading agreements are being met. These documents include invoices, purchase orders, debit notes, credit notes, payment terms and instructions, and remittance slips.
A true E-Invoice can be defined as the following: Structured invoice data issued in Electronic Data Interchange (EDI) or XML formats and structured invoice data issued using standard Internet-based web forms. These documents can be exchanged in a number of ways including EDI, XML, or CSV files.
E-invoicing includes a number of different technologies and entry options, it is used as an umbrella term to describe any method by which an invoice is electronically presented to a customer for payment.
The main responsibility of the accounts payable department is to process and review transactions from its suppliers. In other words, it is the accounts payable department's job to ensure all outstanding invoices from its suppliers are approved, processed, and paid. Processing an invoice includes recording important data from the invoice and feeding it into the company's financial or bookkeeping systems. After the feed is accomplished, the invoices must go through the company's business process to be paid.
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